Adding Objects to Collections

Objects stored in edu-sharing can be added to collections. This means that a reference to the original object is added to the collection.

Unlike working with folders, objects can be assigned to as many collections as you like.
For example, a worksheet on "radioactive decay" can be assigned to the collection "physics 9th grade" and to the collection "biology 10th grade" at the same time.

You need the right to "publish" an object to add it to a collection. You have this right for:

Objects can be added to collections in the following views:

  • workspace view of the web application (in the browser),
  •  search view the web application,
  • collection view of the web application,
  • mobile-workspace of the edu-sharing app,
  • mobile-search the edu-sharing app and
  • from the picture gallery and the browser of mobile devices with the edu-sharing app

 

on this page:

What kind of objects can be added to collections?


Any kind of object can be added to a collection: video, audio, Moodle course  - it doesn't matter.

All you need is the publish right for the object. You have hte publish right for:

  • your own objects,
  • objects that have been published under a Creative Commons License and
  • objects for which you were given the "publish" right. This is done by explicitly assigning the right in the rights management.

What rights are granted when publishing objects in collections?


In edu-sharing, collections can be created for three "target groups":

  • private collections - Only the creator can see and use these collections and their content. The creator can modify the collections and their "target group" at any time.

  • collections of my organisationsAll members of the organizations I belong to can access the collection in the tab "Collections of my organizations" in the collection view.
    For all objects that I add to such a collection, I automatically grant the "Viewer" right for all members of all organizational groups to which I belong. With this right all organization members can:
    • find and look at the objects in the corresponding collection,
    • find and look at the objects in the search engine.

  • collections for all users - All users of your edu-sharing system can access the collection under the tab "all" in the collection view.For all objects that I add to such a collection, I automatically grant the "publish" right for all members of all members of my edu-sharing system. With this right all organization members can:
    • find and look at the objects in the corresponding collection,
    • find and look at the objects in the search engine.

 The rights for collections can be adjusted at any time.

Adding objects to collections in the web application


 

Adding objects to collections using the workspace view


Select the desired object by clicking / tapping it in the content pane. Open the context menu by pressing the button in the corresponding line.

From the context menu, select "Add to Collection".

 

option "Add to Collection"

 

A new window will open. Here you can select the collection you would like to add the object to. Open the appropriate collection by clicking / tapping the collection title.
Using the breadcrumbs in the upper part of the view, you can move backwards (upwards) in the collection structure. The house icon takes you back to the root of the collection structure.

Select the "Target Collection" by clicking on the "Current Collection 'Selecting the Collection Name" button within the collection.

 

collection selction

Adding objects to collections using the search view


Open the detail view of the object by clicking / tapping the "more ..." button of the corresponding object.

The button for adding the object to a collection can be found in the header of the individual view.

 

button for adding an object to a collection

 

A new window will open. Here you can select the collection you would like to add the object to. Open the appropriate collection by clicking / tapping the collection title.
Using the breadcrumbs in the upper part of the view, you can move backwards (upwards) in the collection structure. The house icon takes you back to the root of the collection structure.

Select the "Target Collection" by clicking on the "Current Collection 'Selecting the Collection Name" button within the collection.

 

collection selction

Adding objects to collections using the collection view


Open the collection in which you want to insert an object. In the lower part of the view you will find the "ADD MATERIAL FROM SEARCH" button.

 

"ADD MATERIAL FROM SEARCH" button

 

After clicking the button you will be redirected to the search. Find the desired object using the search engine.

A gray arrow marks all objects you have the "publish" right for so you can add them to the collection.

 

button for picking an object from the search

 

Click / Tap the arrow. You are returned to the collection view now containing the selected object.

Adding objects to collections using the edu-sharing app


 

Adding objects to collections using the mobile-workspace


Navigate to the desired object and open the context menu using the button.

Select the "Add to Collection" option.

A new window will open. Here you can select which collection you would like to add the object to. Open the appropriate collection by clicking / tapping the collection title.
Using the breadcrumbs in the upper part of the view, you can move backwards (upwards) in the collection structure. The word "collections" at the beginning of the bread crumb brings you back to the root of the collection structure.

Select the "Target Collection" by clicking the "Select Collection Name" button within the collection.

 

selection collection


Open the context menu of the desired object by pressing the "..." button. Select the "Add to Collection" option.

A new window will open. Here you can select which collection you would like to add the object to. Open the appropriate collection by clicking / tapping the collection title.
Using the breadcrumbs in the upper part of the view, you can move backwards (upwards) in the collection structure. The word "collections" at the beginning of the bread crumb brings you back to the root of the collection structure.

Select the "Target Collection" by clicking the "Select Collection Name" button within the collection.
.

 

collection selection

Adding objects to collections from other mobile applications


Using the edu-sharing app, you can save web links from the browser and images from the gallery of your mobile device to edu-sharing. You can select a collection to add the object to at the same time.

To do this, open the "share" function in the browser or the detail view of an image.

A new window opens. It shows an overview of all applications the link or image can be shared with.

Select the edu-sharing app.

edu-sharing app in the sharing options

The edu-sharing app opens

 

 

  1. In this field you will see the title of the website or the name of the image.
  2. "Shared" weblinks and images are stored in the folder "InBox" of your workspace by default. This folder is automatically created when you first save something using the app.
  3. Weblinks or images can now also be assigned to a collection. Tap this button to select the collection selection dialog.
  4. In this field, comma-separated keywords for the web link or image can be entered.

Don't forget to save.