Managing users

Users are on the bottom level of the three-tier system used to manage users and groups in edu-sharing.
Users can be members of any number of groups / organizations.

Users and their memberships in groups can be created and managed in serveral places:

  • directly in Alfresco, 
  • by means of synchronization routines from other systems such as LMS or school management software or directory services like LDAP or
  • using the edu-sharing permissions tool.

This article deals with the user-management using the permissions tool.

on this page:

 

Creating users


Only system administrators can create users by means of the permissions tool.

Organization administrators do not have this right - they may only add existing users to groups/organizations.

Users can only be created within organizations. They can not be created in the "all users of the system" group.

Creating a user within an organization will automatically make him a member of the organization group.

 

Open the permissions tool and select an organization.

The name of the organization will be displayed in the groups and the users tab of the permissions tool.

 

 groups an users tabs with selected organization (EDU-SCHOOL)

Open the users tab of the permissions tool. Here you can find the "CREATE USER" button.
Enter the corresponding data and SAVE.

 

creating a new user in an organization group

 

 

Editing Users Data


System administrators can change the following user information:

  •  
  •  
  • .

In order to edit this data you will first have to find the desired user.
If you are not sure what organizations the user is in, open the list of all users of the system by opening the "USERS" tab without selecting an organization in the "ORGANIZATIONS" tab first.

Now you can use the search field to enter the user name a part of it and hit enter.

The results list will show all user accounts matching your search criteria.

You can now use the little pen icon next to the users name to open the editing view of the account data.

Make your changes and SAVE.

 

changing the data of a user account

 

If you are not sure if you got the right user you can pinpoint the correct account by filtering the users by means of organization membership.
To do so select the organization you are sure your users is a member of first and use the search function in the pre filtered list of the USERS tab.

Assigning users to groups


Only users that are members of an organization group can be added to the user groups of that organization.
Thus it is not possible to add a user of "organization A" directly to the "administrators group" of "organization B". The user first has to be made a member of the "organization group B".

That is why when selecting a new group member the list of possible users only contain users of the current organization.

Assigning users to organization groups




  1. Open the permissions tool.
  2. Select the desired organization in the ORGANIZATIONS tab. Do not chose a group from the GROUPS tab!
  3. Open the USERS tab.
  4. Use the "ADD USER" button to open the interface to add users from the "all users of the system" to your organization group.
  5. Add the user using the ADD button.

adding a user to an organization group

Assigning users to (regular) user groups


 

  1. Open the permissions tool.
  2. Select the desired organization in the ORGANIZATIONS tab.
  3. Select a group in the GROUPS tab.
  4. Use the "ADD USER" button in the GROUPS tab to open the interface to add users from the "all users of the system" to your organization group.
  5. Add the user using the ADD button.

Removing users from groups


Removing users from organization groups




  1. Open the permissions tool.
  2. Select the desired organization in the ORGANIZATIONS tab. Do not chose a group from the GROUPS tab!
  3. Open the USERS tab.
  4. Find the desired user by either scrolling or by means of the search engine on top of the screen.
  5. Remove the user using the little trashcan icon.

Removing users from (regular) user groups




  1. Open the permissions tool.
  2. Select the desired organization in the ORGANIZATIONS tab.
  3. Open the desired group in the GROUPS tab!
  4. Use the "MANAGE MEMBERS" button in the GROUPS tab to open the corresponding user interface.
  5. Find the desired user by either scrolling or by means of the search engine on top of the screen.
  6. Remove the user by checking the box in front of his name and clicking the REMOVE button.